Lychee Tree Booking Terms and Conditions

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Check-in & Check-out

Check-in time is 2:00pm on the day of arrival. Should the apartment be available, an early check-in can be arranged on the day. Check-out time is 10:00am on the day of departure. Late check-outs can be arranged, subject to availability. Luggage can be stored for you by our friendly staff. For early morning flights, please book your accommodation starting from the day prior to secure an early check-in.

Minimum Stay

A minimum stay of 3 consecutive nights applies. 2 night minimum stays are available upon special request, and are granted at the Managers’ discretion.

Deposit & Payment Policy

In order to secure your reservation, a 20% deposit or the equivalent of 1 night of accommodation (when your stay is less than 5 nights) is required. The balance is payable upon arrival. Your accommodation is not considered to be booked until this deposit has been paid.

Cancellation & Amendment Policy

Cancellations must be received by the Lychee Tree by fax or email. Cancellations will not be deemed to be received until you have written confirmation from Lychee Tree Holiday Apartments. If you have not received acknowledgement within two days, please contact us at the resort on +61 (7) 4099-5811.

For cancellations received more than 14 days prior to the arrival date, the deposit will be refunded in full less a AUD$35.00 administration fee.

If the cancellation request is received within 14 days prior to arrival, the deposit is forfeited.(*)

When the cancellation requested is received less than 3 days prior to arrival OR in the event of a non-arrival / late arrival OR early departure, there is no refund of the full amount of your accommodation.

Within 14 days of arrival (outside of Low Season) any major amendments to arrival/departure dates i.e. moving dates of stay to another month or year constitutes a cancellation and reinstatement of a booking, and therefore the deposit will be forfeited as per above.(*)

Lychee Tree Holiday Apartments suggest the consideration of travel insurance to guard against unforeseen circumstances necessitating the use of this policy.

Validity of Rates & Quotations

  • Prices are valid for the dates indicated.
  • All costs shown are in Australian dollars, or as otherwise indicated, and include GST (Goods and Services Tax) where applicable.
  • Accommodation costs are for room only unless otherwise indicated in promotional offers or packages as specified.
  • Packages and prices are subject to change without notice.
  • All specials are subject to availability & allocation.
  • Tours are subject to change or cancellation by the operator due to operational or weather conditions. Please check with the Lychee Tree for available dates for all packages.
  • All quotations are valid for 7 days from the time of quotation, unless otherwise stated, and are subject to availability and allocation.
  • The services quoted are not guaranteed until the booking is confirmed and deposit received.

Terms & Conditions of Booking

The terms and conditions of the holiday letting as agreed to by both parties are as follows and any breach by you permits the owner or agent to refuse the key, amend the charge or immediately terminate the occupancy. Any reservation request from you constitutes acceptance of the following terms and conditions.

  1. The hotel rooms are let to you for holiday purposes only for the period stated on the written confirmation or reservation information you receive from us. You agree to stay for the dates you have confirmed and should you wish to reduce your stay once you arrive or during your stay, under no circumstances are there any refunds.
  2. The hotel rooms are available from 2pm on the day of your arrival and are to be vacated by 10am on the day of departure. Early check-in and late check-out are subject to availability and charges may apply at the discretion of management. The hotel room is to be locked on departure and all keys returned to reception.
  3. Charges must be paid by cash or credit card (Visa or MasterCard) before the occupancy commences unless special prior arrangements have been made.
  4. The number of people occupying the apartment is not to exceed the number of people that beds are provided for.
  5. The hotel room must not be used for any unlawful purposes.
  6. Guests must only park cars in the designated areas.
  7. No person on the premises shall be guilty of conduct that is a nuisance to adjoining or neighboring occupiers. The by-laws, rules and regulations of the complex and any reasonable direction of the Manager must be complied with. The hotel room must be vacated if, after receiving a warning, any Guest fails to comply.
  8. In the event that any appliance or service breaks down every reasonable endeavour will be made to repair or replace an alternative. Port Douglas has limited access to tradespersons and retail stores, thus your patience is appreciated should this occur.
  9. Neither the Body Corporate, nor the Manager, nor the apartment owner is liable for any damage or loss of property which a guest may sustain while on the complex. No responsibility is taken for guests personal property left on the premises.
  10. All breakages and losses to the property are to be reported to the Manager and paid for by the Guest.
  11. The Guest will be liable for payment of any charges incurred by any Guest together with all replacements and necessary costs for any damage or loss to the apartment and its contents or the Body Corporate property as caused by any Guest.
  12. A valid credit card is required upon arrival or a $200 cash security deposit. Failure to supply either of these may invalidate your booking.
  13. Should the hotel room not be left in a reasonable clean and tidy state, any cleaning costs above and beyond the normal will be charged to the Guest.
  14. A complimentary mid-stay room service is provided for bookings longer than 3 weeks. For stays under 3 weeks, a room service may be requested at an additional cost.
  15. A complimentary starter kit consisting of some essential amenities is provided upon arrival. Further supply is the Guest’s responsibility.
  16. No animals or pets are to be brought onto the property.
  17. All apartments are non-smoking.
  18. School Leavers – unfortunately we do not have the policies, procedures or resources to accommodate the unique needs of school leavers during the annual Schoolies Festival. In particular we do not have adequate resources to engage qualified security personnel to guarantee the safety, comfort and convenience of our Guests during this period. For this reason we reserve the right to reject bookings from school and/or university leavers for the annual Schoolies Festival periods. If you still choose to book your accommodation through us and it is found out that you are in fact school and/or university leavers celebrating the Schoolies Festival, your booking will be cancelled and NO refund will be given.
  19. The description of the property and the apartments are made in good faith, but no responsibility for mis-description will be taken. Each apartment is furnished to a standard, but as they are individually owned, they will therefore experience some different furnishings.
  20. Specific requests will be noted on each reservation; however, no guarantee will be made.
  21. The Guest authorizes the Manager to charge any credit card, or retain any security deposit for any loss, damage or monetary contribution for which any Guest is liable under this document or otherwise.
  22. The Manager may inspect the apartment at any time with reasonable notice and at any time without notice if the Manager is of the opinion that there has been a breach of these conditions.
  23. If the occupancy ends or is terminated, the Guest must immediately vacate the apartment. The Manager is authorized to do whatever is required to enforce the eviction of any Guest and removal of Guests’ property.